How A VA Can Help You In Meetings

Have you ever had a task list so long you didn’t know where to begin?

I know, that’s the most ridiculous question ever.

Of course you have!

In fact, I challenge you to a list war, to see whose list is the longest. Haha. Seriously though, I know what it’s like to be so completely overwhelmed that you can’t even find the energy to start.

One of the most basic ways to combat this, is to make a list, and then delegate.

So that raises the next question. Who can you delegate to? Well, it depends on your list of course, but it also depends on the skills of the person you want to delegate something to.

Ways We Help

This is where Virtual Assistants come in really handy. There are so many things you can delegate to a Virtual Assistant.

  • Proofreading
  • Responding to emails
  • Answering phones
  • Social media management
  • Calendar management

The list goes on and on…

So picture this: You have called a business meeting to go over your list of things that need to be accomplished, and find some of your amazing employees to delegate things on this list to.

But first you have to: Prepare the list of tasks, send out an invite to all the employees you need there, order lunch (because we all work better when there is food hanging out in front of us), schedule the meeting room, prepare your speech (you know, the one that has to be so amazing your employees can’t wait to take over your tasks), arrange travel for anyone out of the area that you need there… and this is all before you even hold the meeting that is supposed to help you not feel so overwhelmed.

Do you see where I’m going with this?

Stress Free Meetings

Hire a Virtual Assistant! Do it! Wait, to help schedule a meeting? Well, picture this: You hire a Virtual Assistant for all of the following tasks:


  • Schedule the meeting
  • Schedule travel arrangements
  • Schedule Food/Drinks/Catering
  • Coordinates speakers
  • Help team prep
  • Research
  • Proofread
  • Prepare presentations
  • Prepare, ship, and track meeting materials.
  • Communication
  • Coordinate with someone in physical location to set up screens, video equipment, etc.


  • Video VA in to take notes and to record meeting
  • Use screen sharing
  • Takes notes
  • Be your support to things that need to be addressed, so there is no overlooking anything
  • Monitor and troubleshoot during the meeting


  • Fill out expense reports and track reimbursements
  • Follow up with correspondence
  • Manage tasks assigned
  • Communication

how va can help in meetings

Doesn’t this sound much better than having to do this all yourself? You can hire someone that knows how to take care of all of this for you, and is a constant support through this process. They may even be able to make suggestions to help you get rid of some of the overwhelm that comes with running a business, offering you a fresh perspective.

Less Money, Less Work

There is another benefit to hiring a Virtual Assistant. And that is the money you could save.

Cost savings:

  • Training
  • Cost of office space, office supplies
  • Employment benefits
  • Taxes
  • Only pay for time spent on projects
  • And this is just a few

This list also goes on, and really depends on who you hire as a VA. However, the Virtual Gurus have your back! We only hire the best of the best, and make certain to match you with the best possible assistant that can help to reduce your overwhelm.

So, how does this sound to you? Give us a call, we’re all here to help!

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