In the dictionary, the definition of productivity is “the state or quality of producing something.”
That can apply to many industries and we are here to help you implement an effective productivity game in just five steps to see exponential results.
Many people might not realize the value in the simple things; things as simple as an organized, quiet space to work, for example or even just using a desk calendar to plan your days, which brings us to Step 1.
First things first, clean your space. Whether it’s an office, a shared space or your kitchen table (though we don’t recommend that!), it needs to be a place where you can think and produce.
How do you expect to be productive in a messy, distracting workspace, office or home? The clutter is a reminder of other things to do and can often be a stressful distraction.
How many times have you decided to wash the dishes or put the laundry away instead of finishing your work? Maybe it stresses you out so much you decided to leave the house and not deal with any of it, including your work.
Not many people may realize that your office could also reflect your work ethic. You might be the hardest worker in the building, but your office should be organized. Sure, things get messy when you’re busy, but take the time once a week to do a 10-minute tidy and you will feel exponentially better.
This tip also works when it comes to de-cluttering your mind, too.
Distractions can come in the form of stressful thoughts and sometimes it’s helpful to just throw on some music while you’re working and find what helps you be more productive. Maybe you work better with a candle burning a relaxing scent. Whatever it is, relax, de-stress and de-clutter.
The ONE Thing
“What’s the ONE Thing you can do such that by doing it everything else will be easier or unnecessary?”
The ONE Thing is from the #1 best selling book of the same title by Gary Keller and Jay Papasan.
This book talks about focusing on the ONE thing that stands between you and your goals. Sometimes there is more than one thing, of course, but when you narrow it down, it usually all draws back to the ONE thing.
Essentially, you have one item on your daily TO DO list. If you accomplish it, great, move on to the next. In the book, they talk about research showing that if people have multiple items on their list, they tend to do the easier/faster tasks first, which aren’t typically the most important.
This is why it’s important to put your most gruelling tasks first, the ones that take the most energy because once you accomplish it, you can move on at ease.
This is often a determining factor when it comes to people who are successful and those who aren’t. Once you get the ONE big thing out of the way, the other tasks will flow much easier.
Visit their website (Click Here) and check out the document called “Your 411” under the highlighted resources. It’s an excellent tool on that will help you get clear on your priorities.
Pre–plan Your Day, Your Week
If the first thing you do in a day is spend energy planning the day, you’re already behind. We only have so much mental power in a day and using it up in the morning on mundane tasks is a waste of your brain space.
Try ending the day before by planning for the next day so once you get back to work the next day, you know what you need to do.
Whether it’s a desk calendar, an agenda or journal, it’s great to divide your tasks by the day or even the week. Not only can you jot notes down and reminders to yourself, but you can organize your tasks by deadlines and importance.
Pro tip; always put your personal deadline a day or two ahead of your actual deadline. This helps you ensure you’re on time but also leaves room to accommodate any challenges you might run into, because let’s face it; things happen.
Plan Your Time in Blocks
This is where we encourage you to schedule your tasks within a specific block of time. For example, set aside one hour to complete a task. It will force you to be far more productive and if it’s a creative task, it’s especially helpful in brainstorming ideas knowing you have a deadline.
If you give yourself the day, you will be much more likely to take twice as long with distractions in between. The longer you give yourself more than you need, the more time you likely waste because you know you can.
If you manage or work with a team, let then know that you are not to be disturbed during your scheduled time blocks. Train your team to do the same for important tasks so that you can all enjoy more productivity.
Some people divide their day into four blocks, others into eight. Try what works best for you and spend time on each task you assign yourself.
Your blocked time will become your best co-worker.
Avoid Social Media Distractions
This is a tough one.
Social media is nefarious in stealing our time. How many times have you clicked on something and 15-minutes later you’re looking at a dog video? Sure, it’s cute but it also leaves you in a completely distracted and unproductive state.
But here is a tip; if you use Chrome as your internet explorer, there is a handy browser extension called Stay Focused that can help. You set the website and the allowed amount of time you choose.
For example, you can set a timer so that Facebook is blocked after 15-minutes of use per day. This allows you enough time to pop on, check for important messages and get out. Another handy extension is the News Feed Eradicator for Facebook. Instead of seeing the feed, all you see is an inspirational quote.
BEFORE YOU GO
If being more productive is important to you, then there is nothing stopping you from implementing these five simple steps immediately. Except you, you’re the only person in your own way.
Whether it’s a clean desk, a pre-planned week or personal deadlines, there are many ways to stay productive and get results.
Share yours with us today.