How To Reduce Your Work Load with Virtual Assistants

When your workload gets too heavy, a remote Virtual Assistant just might be the right answer.

You’ve likely heard about the uprising of Virtual Assistants by now and probably even know a few people who have one.

Let’s look at what a Virtual Assistant does, then dive into how they can help to reduce your workload.

Here’s how Wiki defines a Virtual Assistant:

“A virtual assistant is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely from a home office.  

Because virtual assistants are independent contractors rather than employees, clients are not responsible for any employee-related taxes, insurance or benefits, except in the context that those indirect expenses are included in the VA’s fees.  

Clients also avoid the logistical problem of providing extra office space, equipment or supplies.

Clients pay for 100% productive work, and can work with Virtual Assistants, individually, or in multi-VA firms to meet their exact needs.

Virtual Assistants usually work for other small businesses, but can also support busy executives.”

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Now that you know what a Virtual Assistant IS, let’s talk about how they can help you.

Common Business Bottlenecks

Many businesses experience common bottlenecks that can chew up time and therefore cost you and your business money.

Your time is better spent on building your business while someone else is happy to take the time-sucking tasks off your hands. 

Here are a few ways your Virtual Assistant can help save you time and money:

Email & Calendar Management

Do you find yourself digging through piles of emails and constantly changing appointment times? These little interruptions throughout your day can take a toll on mental capacity (we only have so much brain power in a day) and drain your time.

Wouldn’t it be nice to be able to reach out to your new assistant and have them find an email for you? Or reschedule your meeting?

Inbound Calls

Many businesses receive constant calls throughout the day. If you can’t afford to hire an in-house assistant, then you’re likely left with taking many of the calls yourself, which adds up.

The great thing about hiring a remote worker is you only have to pay them for the time they spend working and not dead time.


Research is vital for a growth-minded company. It also takes a lot of time and energy to do well.

Whether you’re looking for a rental vehicle, an Airbnb or competitor analysis, the right Virtual Assistant can help free up your time so that you can focus on moving the needle in a big way.

Data Entry

Tedious data entry, enough said.

Believe it or not, there ARE people out there looking for this kind of work and they actually really enjoy it!

Sidenote: Let us know what program(s) you use and we’ll match you with a skilled Virtual Assistant who has the time to take on new clients.

Social Media

I come across so many people that say, “I would be on social media more, but I just don’t get it.”

Or, maybe they just couldn’t be bothered. And I get it, it’s a lot to learn and if it doesn’t excite you, it’ll be short-lived.

That’s why you can hire someone to help you out. Find a great assistant who can take care of the image research, writing the copy, hashtags and scheduling. It takes a lot longer for someone who doesn’t do it on the daily.


The ultimate goal with marketing is to create, keep and satisfy your customers. There are many levels at which you engage with your market and some of them can be handled easily by a VA.

Perhaps you can get help preparing lead magnets and setting up and managing sales funnels. Or, simply train someone to follow up with leads from your website. Whatever it is, at the end of the day it frees you up to do even more.

Website Design & Development

Nearly every business needs a website and they can be very costly. There are many designers and developers at various skill levels and talents. If you’re just starting out, it’s important to choose wisely so that you don’t end up down a nightmare tunnel of costs and broken pages. Or even worse, no website at all.

With a Virtual Assistant skilled in web design and development, you can look at them as more of an internal team member vs. going to an agency. They are there from the beginning and can support you after the initial build, too.

If you already have a website, but don’t really know how or want to make updates, that’s a perfect situation to hire an expert.


Hopefully, I’ve done a good job at highlighting some of the areas a Virtual Assistant will save you time and money by reducing your workload.

We provide Virtual Assistants for small to mid-size businesses across Canada and the USA.

It’s the age-old saying—work smarter, not harder. Book a free consultation today!

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