Teaming Up – How To Get More From Your Virtual Assistant

When you’re a solopreneur or a small business owner, a virtual assistant is the key to keep your business running smoothly. Whether it’s scheduling, email management, call handling or many other tasks, a virtual assistant manages administrative work so you can trim down your own to do list.

Virtual assistants are highly skilled professionals that understand the virtual work force and how to jump in feet first. However, the more structure and direction a client provides, the more an assistant can accomplish. Although virtual assistants are already skilled and ready to get started, they still need to learn the ropes to do their best.

Here are some suggestions on how to build a successful working relationship with your virtual assistant.

Don’t Skip The Training

Even though virtual assistants already know how to do most of the skills required such as administrative duties, they don’t know how you want them to do it. Spending the time on orientation for your company, your tasks and your expectations will provide a strong foundation. You can also use this time to develop procedures for different tasks. Not only will your virtual assistant understand what needs to be done, they’ll document the process if they are out of the office or leave their role.

Stay In Touch

The more you communicate with your virtual assistant, the more they will be able to anticipate your needs. Having daily check ins for the first couple of weeks will help your assistant understand the pace of your business and what are key priorities. This will also hammer out any glitches with communication and you’ll both be able to figure out what works best. Your assistant may also see where communication can be improved and even introduce new technology.

Go Ahead, Delegate

For business owners that tend to do everything themselves, delegating isn’t always easy. Here’s a method to figure out what to delegate. Simply make a list of items you don’t want to do, never have time to do, or take up too much of your time. Then consult with your virtual assistant and review what needs to be done. Delegating work makes your life easier and it allows your virtual assistant to demonstrate their strengths and weaknesses. It also allows them the opportunity to make recommendations on how to streamline office processes.

Don’t Forget The Feedback

Your virtual assistant will bring their methods and knowledge to your business. If there are processes that need to be modified, make sure to let your assistant know. If you don’t provide feedback to your assistant they may assume they are completing tasks correctly. This goes back to keeping the line of communication open. If you have an assistant that is working on bookkeeping for example, you want to make sure their process aligns with yours.

Make Room For Growth

Virtual assistants are constantly developing new skills to keep up with the virtual work place. This can benefit your business. Don’t be afraid to challenge your assistant with new projects where they can flex their muscles. Not only will this instill confidence in your assistant, you’ll have more time to focus on your own priorities.


A good assistant is vital to the success of daily business operations. As you work with your virtual assistant, training, communication and partnership are key methods to make sure you become a winning team.

Let Us Help

If you’re still on the fence about hiring a virtual assistant, we can help. Contact us today for a hassle free consultation. We’ll evaluate your business requirements and make recommendations on how a virtual assistant can improve the productivity and success of your business.

Join The Conversation!

Virtual Assistant? Client? Share with us your tips on how to make a great team!

Cynda Pike is a content creator for Virtual Gurus. Her likes are literature, neo-classical art, screenwriting and cats.

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