7 productivity apps to level up your game

Virtual Gurus Staff
June 27, 2022

For business owners, leaders and entrepreneurs, time is as valuable as money. That means anything that saves time or improves your productivity is worth its weight in gold.

Here are 7 productivity apps (in no particular order) to help you level up.


When it comes to online communication, Slack is a top choice in our opinion. Enabling streamlined online communication between coworkers, organizations and even friends and family, Slack provides instant message notifications, with customizable notification preferences. You can share files and create channels for specific teams or topics, and there is a whole ecosystem of integrations with other apps and tools. It’s free for small groups but larger companies will need to purchase a plan.

If you’re looking for an extra dose of productivity, the askBetty app can serve as your own personal assistant on Slack. 

Cost: Free to download. Premium versions starting at $6.67 USD monthly



Calendly is our preferred app when it comes to managing our calendars. It lets other people schedule meetings with you by showing them your availability and offering them different types of meetings they can book with you. Whether it’s a quick 20-minute meeting or a longer one, it's an ideal app for anyone who gets a lot of meeting requests. Calendly integrates with other calendars (e.g. Google, iCal, Microsoft Office 365 or Outlook), to check for conflicts and sync all confirmed appointments. It offers to create an event on your invitee’s calendar as well.

Cost: Free to download. Premium versions starting at $8 USD per month



Hello, Trello and thank you for saving us time. Trello is the ultimate app for managing multiple projects and provides a highly visual way to track your progress and accomplishments. From breaking down large projects into smaller steps and tracking different tasks and who is accomplishing them, this program can do it all. Do you enjoy the visual accomplishment that checking items off your to-do list provides? Then Trello is for you. There are free and paid versions available.

Cost: Free to download. Premium versions starting at $5 USD per month



Any social media manager or entrepreneur handling their own social media knows how time-consuming it can be to create and manage social posts. Enter Hootsuite. It allows users to  publish on multiple social media accounts without signing into each one. In fact, you can pretty much control everything – Facebook, Twitter, Instagram, LinkedIn and more – all from this easy-to-use app. The best part of this program is the scheduling feature, so you can just set your scheduled posts and let the program do the work. Cost: Free 30-day trial. Plans start at $29 USD monthly



When it comes to getting your creative work done in a timely manner for social media, there’s probably no better option available than Canva. Think of it as a “Photoshop lite”. It has all the basic features from Adobe’s popular app, with a friendly online interface and pre-existing templates that allow you to quickly design eye-catching graphics for your digital channels. 

Canva’s PRO version will also give you access to hundreds of stock images and miscellaneous graphics to add some extra oomph to your design work. It also lets you create a “brand kit,” including logos, fonts and colours, which keeps all of your most-used brand assets easily accessible to work into your designs.

Cost: Free to download. Premium versions starting at $150 USD per year



Keeper is one of the most sophisticated password managers around, and it’s our preferred choice to act as a vault for all your passwords. It’s available for mobile devices and desktops, with plugins for every major internet browser. This app comes with plenty of cybersecurity features: strong encryption, password strength auditing, two-factor authentication, dark web monitoring and an encrypted messaging app. Keeper also has 10 GB of cloud storage, with an option to upgrade to as much as 100 GB, more than any other password manager.

Cost: Free 30-day trial. Premium versions starting at $35 USD yearly.




Evernote is a digital notebook that multiple people can access. It not only serves as a note-maker, but it also tracks your time and to-do list, and allows you to collect anything and everything you find online, which is great for research. This program auto syncs all your devices to ensure you can access your work from anywhere. It also allows you to work on multiple projects at once in different notebooks, and it’s a great way to collaborate on projects with other people. The best part is, it’s free!

To make it easier, we have a FREE productivity planner that you can use to start taking notes and delegating instantly.

Cost: Free to download. Premium versions starting at $10.99 USD per month



Add a few of these productivity apps to your business toolbox, and we're confident that you'll soon be feeling that glow of accomplishment on a much more regular basis. To learn more tips and strategies on how to master productivity, check out our e-book: The 5 Fs of productivity.

And of course, virtual assistants are the ultimate time-saving asset, helping CEOs and executives create a more efficient, productive and successful operational model. Book a discovery call with us today and get your executive team's time back!

Want to learn more about hiring a virtual assistant?

View our services page to see all the ways we can support your team.

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Virtual Gurus Staff
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