4 essential cloud storage solutions to protect your files

Alexa Kowaltchuk
July 10, 2020

As a virtual assistant or a remote worker, having your files easily accessible, protected, and backed up and ready to go whenever you need them is imperative. Gone are the days where people sent attachments of static documents that didn’t allow for collaborative, real-time editing and access. Cloud storage services allow for seamless, real-time collaboration and sharing of documents, files, photos, and videos. You can keep your workflow with your clients and team efficient, without worrying about compromising the security of your files and documents. Here are 4 essential cloud storage solutions to protect your files that the Virtual Gurus team swear by.

Microsoft Office OneDrive

OneDrive is a cloud storage solution from Microsoft that allows you to access all of your files in one place, securely and efficiently. OneDrive works best for those who use Microsoft Office products and programs already as it easily integrates with these applications, such as Outlook and Microsoft 365. Another perk of subscribing to OneDrive is that it comes with Microsoft 365, so you don’t need to pay the additional subscription for Microsoft Office programs.

Google Drive

Google Drive is a popular cloud storage solution for PC and Apple users alike. Google Drive is similar to OneDrive and supports its own versions of document authoring tools such as: Google Docs, Google Slides, and Google Sheets. Google Drive also stores unlimited high-definition photos that sync automatically from your phone or computer and it comes with its very own photo editing software. Google Drive has powerful search capabilities built into its systems – it can search within photos and documents by basic keywords.


Dropbox is one of the very first successful cloud storage solutions that paved the way for other competitors. Dropbox allows you to bring all of your files – photos, documents, and videos anywhere and share them easily with your team. A variety of files can be uploaded and shared, without any compatibility issues, making Dropbox a great solution for large video file sharing. Dropbox integrates easily with Microsoft 365 and Slack, and provides an approachable, user-friendly platform. This cloud storage solution works particularly well in large teams as you can create Dropbox spaces, which are essentially shared folders transformed into collaborative team workspaces.


Like OneDrive is for Microsoft users, iCloud is for Apple users. iCloud is an amazing tool for Apple users and allows for transfer and access for all products and services offered by Apple. Enjoy seamless use across all of your Apple devices, including: laptops, iPads, and iPhones. iCloud additionally saves applications and information from your Apple devices, so that if you get a new device you can easily import all of this previous information with ease – no need to worry about downloading all of your apps and information from scratch. Files sync automatically across devices, leaving you feeling confident that all of your information and files are constantly being backed up and are secured.

Sending static attachments within emails is a thing of the past. Cloud storage solutions allow for seamless collaboration and transfer of documents between you and your colleagues and clients. Integrate one or a select few of these 4 essential cloud storage solutions into your workplace, so that you and your team are working together efficiently, collaboratively, in real-time, and most importantly, securely. What cloud storage solutions do you and your team use to get your work done?

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Alexa Kowaltchuk

Alexa is a social media and blogging guru with a severe case of the travel bug. For the last 3 years, she has been travelling across the world while working as a digital nomad. When not busy writing and creating content, she is out discovering new cheeses to add to her next cheese board.

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