10 productivity apps to level up your game

Krista Sylvester
December 13, 2019

For many business owners and entrepreneurs, time is as valuable as money. That means anything that saves time is considered important and it’s all about getting the most productivity out of your day and how efficiently you’ve done that.

We want to share 10 productivity apps (in no particular order) that we think will help you level up.


A personal favourite, Evernote is basically a digital notebook that multiple people can access if needed. It serves as not only a note maker type product, but it also tracks your time and allows you to collect anything and everything you find online, which is great for research projects. This program auto syncs all your devices to ensure you don’t lose any important work. Evernote allows you to work on multiple projects at once in different notebooks and is a great way to collaborate on projects with other people. The best part is, it’s free!


Otter Voice Notes

Otter is a smart notetaking and collaboration app that entrepreneurs, students and journalists can use to get more value from meetings, calls, video conferences, interviews, lectures and other important conversations and information. Not only does it take notes, it also transcribes them for you, which is a game changer for people who don’t like to transcribe large files or need it done fast. While there are premium options, Otter transcribes up to 600 hours of work for free each month and offers unlimited storage of the uploads and syncs across all devices.



Whether you’re prone to making spelling mistakes and grammatical errors or not, Grammarly is a great addition to your computer or mobile device. Now only does it integrate with your system and automatically catch spelling and grammar errors as you go, but you also get weekly updates on how many words you’ve written, how many unique words you’ve used and more. There are free and paid versions, but you should be able to get everything you need out of this app without purchasing it.



When it comes to online communication, there is no app that competes with Slack in our opinion. Instant online communication between coworkers, organizations and even friends and family, Slack allows users to instantly get a notification when they have a message. You can share files and create various channels. There’s not much more you need in an online communication app. It’s free for small groups but larger companies will need to purchase a plan.



Any social media manager or entrepreneur handling their own social media know what a time sucker it can be. Enter Hootsuite. Managing social media is an important part of any businesses’ marketing strategy and Hootsuite allows users to update multiple social media accounts without signing into each one. In fact, you can pretty much control everything – Facebook, Twitter, Instagram and LinkedIn – all from this pretty easy-to-use app. The best part of this program is the scheduling feature, so you can just set your scheduled posts and let the program do the work. Plans start at $29 a month but there is a 30-day free trial to see if this is the right program for you.



While we’re talking about online communication, we’d be amiss not to mention to Zoom, which is the go-to app for video calls, conference calls and webinars. It can be used for business or personal and you’re able to screen share, share files and so much more. There are both free and paid pro versions available.



Passwords are getting more complex by the day and then you must change them more often and it’s all getting a little hard to keep up with. That’s where 1Password comes in; no longer do you have to remember that strange word, letter and symbol combination. This app will track your login details for all the apps you use across the web. There is a free 30-day trial but there is a cost after that with personal and business plans to choose from.



This time management program tracks your daily, weekly, monthly and yearly to do lists all in one place and it divides your tasks to show you only what you need to do each day to meet your deadlines. Reminders and colour categories help you stay on track. This program is great for people who don’t want to forget anything they need to do in a day and it also reminds you to drink water and exercise more if you want it to. The best part is; it’s free.



Nobody has scanners and fax machines anymore. That’s okay when you have apps like CamScanner – and there are some other great ones out there that also do the same thing. It’s a digital world and there’s nothing better than being able to scan a document with your phone and email the documents within seconds. This app features a free download though there are also premium options available.



Hello, Trello and thank you for saving us time. Trello is the ultimate app for managing multiple projects and provides a highly visual way to track your progress and accomplishments. From breaking down large projects into smaller steps and tracking different tasks and who is accomplishing them, this program can do it all. Do you enjoy the visual accomplishment that checking items off your to-do list provides? Then Trello is for you. There are free and paid versions available.



Add a few of these productivity apps to your business toolbox, and we're confident that you'll soon be feeling that glow of accomplishment on a much more regular basis.

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Krista Sylvester

Krista is the creator of That's All She Wrote communications and has experience writing and reporting for Star Metro and City TV news, to name a few. When she's not writing, you can find her at the poker table or ice rink.

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